PLANFOX is our software solution for automated personnel shift scheduling in hospitals and clinics.
Reduce planning efforts, save costs and simultaneously increase scheduling quality.
Automated and demand-oriented scheduling with PLANFOX provides
- the correct physician
- with the correct qualifications
- at the right time
- in the right place
- while taking into account contract regulations and individual provisions
More Efficiency
- Big time savings for schedulers and optimal utilization of employees
- Automated scheduling frees up doctors and senior physicians
- Simplification of administrative, manual processes, for example leave/vacation requests
- Simple data insights through central management platform
More Quality
- Complexity in scheduling is reduced, which would not be possible manually
- Better coverage of personnel demand, particularly during periods of staff shortage and decision-making support in leave/vacation approvals
- Labour law guidelines and individual agreements
- Seamless documentation of relevant content
More Satisfaction
- Fair and comprehensible assignment of duties and tasks
- Clear representation of individual physicians’ training progress
- Transparent assignment of tasks according to individual needs
- High fulfilment rates for preferences for duty and training scheduling
PLANFOX Features
PLANFOX Features
Features for Hospital Management
- Optimal utilization control
- Traffic light function for over/undercoverage
- Simplified management of leave/vacation applications
- Management of employee data (Work contracts, Certificates, Qualifications)
- Interfaces to existing personnel management systems
Features for Schedulers
- Fully automatic generation of schedule (taking into account duty/shift preferences and absences)
- Duty and workstation rostering
- Long-term training plan
- Individual requirements for each workstation/duty
- Flexible adaptation of demand (public holidays, summer break)
- Simple schedule adaptation in case of unexpected absences, such as sickness
Features for Physicians
- Online access to duty and workstation rosters
- Overview of personal training status
- Input of personal shift preferences
- Vacation requests and comparison with personal leave quota
- Notification of shift changes
- Simplified access to contact information of colleagues/managers
What is behind PLANFOX?
Scientific mathematical optimisation
The planning components of our software are based on scientific methods of Operations Research/Management Science, in particular mathematical optimisation. This enables our software to automatically create an optimal shift schedule according to your input criteria, in the shortest time imaginable. Several scientific publications in the area of Operations Research with a focus on physician scheduling with mathematical optimisation underline our competency.
Experienced, agile development team with practical relevance in the area of Healthcare
We look back on, and benefit from, a multitude of successful projects in the areas of digitization and process optimization. Our team of highly qualified experts assists you on site and supports the restructuring of your processes and the configuration of the software. We provide user trainings to help your employees work efficiently with our scheduling software.
“Through joint planning for multiple locations, our shift schedule took a lot of time. The consideration of shift preferences, collective agreements, employment contracts and individual restrictions required a lot of coordination and planning effort. With PLANFOX, we’ve collected all this information in one place and can now automatically create duty rosters in just a few minutes.”
Prof. Dr. med. B. Jungwirth
Medical Director Anesthesiology and Intensive Care Medicine
Ulm University Hospital
“Previously, our planning was carried out in different systems – data base, spreadsheet and word processing, all was done separately, nothing was linked! Now, with PLANFOX all aggregated data can be accessed exactly where they are needed.”
Prof. Dr. med. M. Martgnoni
Senior Consultant in the Clinic and Polyclinic of Surgery
Rechts der Isar Hospital, Technical University of Munich
“Due to the renegotiation of the collective wage agreements for physicians we had to change our roster scheduling. The implementation in the automation with PLANFOX went quite smoothly so that we could create roster schedules conforming to the negotiated collective wage agreement in a short span of time.”
Dr. med. R. Zanner
Human Resources Senior Physician for Anesthesiology and Critical Care Medicine
Rechts der Isar Hospital, Technical University of Munich
Department of Anesthesiology and Operative Intensive Care Medicine
Pilot project at Campus Charité Mitte – Universitätsmedizin Berlin
Who is behind PLANFOX?
Prof. Dr. Jens Brunner
Since 2013, Jens Brunner is head of the Chair for Health Care Operations/Health Information Management at the Faculty of Business and Economics at the University of Augsburg, which is concerned with the analysis, planning, and optimisation of service processes using quantitative methods of Operations Research/Management Science. The main focus is on processes in healthcare, particularly in hospitals. Jens Brunner was heavily involved in the formation of the University Center for Health Sciences at the Klinikum Augsburg (UNIKA-T).
Helga Büxel
Helga Büxel has been advising companies on the realization of IT projects for many years. Her core competences lie in the digitization of business processes and the adoption of software solutions. In her professional career, she has gathered experience with various commercial systems for business controlling. Since 2014, she has been managing the development of PLANFOX at XITASO. In her role as a project management expert, she facilitates the introduction and adaptation of PLANFOX at the Rechts der Isar Hospital.
Dr. Christopher Gross
Christopher Gross has been a software developer at XITASO since 2010. Since 2014, he has been working as lead developer on the development of PLANFOX in cooperation with the Rechts der Isar Hospital. At the same time, he researches innovative processes for the optimization of personnel shift scheduling in the healthcare sector for his dissertation at the Chair for Health Care Operations/Health Information Management of Prof. Jens Brunner at the Faculty of Business and Economics at the University of Augsburg.
Contact us for a non-binding, free-of-charge demonstration.
We are looking forward to hearing from you.
Phone +49 821 885882-880
Email info@planfox.de