STAMP – status management for medical staff as a new module for PLANFOX

XITASO is expanding the PLANFOX software solution for automated personnel deployment planning for hospitals and clinics with a module for status management for medical personnel in the event of SARS-CoV-2 infections. The new module can also be used as a stand-alone solution and, in addition to the pandemic-related criteria, also offers long-term added value in communication between staff and planning staff when it comes to availability or absences.

The rapid spread of the SARS-CoV-2 virus presents clinics and hospitals with a multitude of new challenges. An increased workload due to the increasing number of COVID-19 patients with simultaneous restriction of the availability of employees due to illness or quarantine measures makes the deployment planning of medical staff considerably more difficult.

PLANFOX STAMP (status management for medical staff) ensures an up-to-the-minute overview of the current and future serviceability of the workforce and helps to relieve planners, doctors and nursing staff. Tailored information from employees makes duty scheduling easier.

Based on the official contact person categorization of the Robert Koch Institute, the application enables quick and uncomplicated recording of all relevant information. Contact person category, ability to work or quarantine times, etc. can be entered by each employee in a decentralized self-service area, which significantly reduces the central administrative effort and ensures that information is up-to-date on a daily basis. Deviating from the standard categories of the RKI, hospital-specific classifications are also possible, as well as other individual adjustments to your own processes.

The information of all employees is shown in a clear presentation. The serviceability of the entire medical staff can be seen at a glance, which ensures the best possible planning. Filter and search functions enable quick adaptation to the respective requirements.

Even after the SARS-CoV-2 pandemic, PLANFOX STAMP offers a number of added values. At its core is the decentralized recording of absences (illness, vacation, training, etc.) and the clear presentation of various key figures in dashboards. The communication between the workforce and departments relevant to the organization in the company (e.g. human resources department, planning staff, clinic secretariats) is facilitated and digitized.

The software solution can be operated as an independent tool or as a module of the automated duty planning solution PLANFOX – installed in the cloud or in the IT landscape on site. Both solutions, the ISO 27001-certified cloud and the on-site installation, are GDPR-compliant.

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